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Requirement
To secure all documentation relating to a bid.
Documents
may consist of Word, Excel, PowerPoint or other
presentations and project
management software. The
project manager needs to ensure that only members
of the team have the ability to read
and allow changes to documents during the life
of the bid.
Solution
Management modules are designed to control the
creation of encrypted keys and transaction reporting.
The Project Manager will control the issue and
use of keys for the life span
of the bid process. Each Team members
receives the necessary software to allow him to
encrypt and sign documents for the project manager.
The security system can be set to expire at the
end
of the bid process or it can be renewed on an adhoc
basis.
All parties communicate through secure email attachment.
Security can be further enhanced, by the use of
a physical USB device to store security keys for
each user.
Benefits
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Accountability – All documents signed and time stamped by originator |
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Communication
24 x 7 |
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Secure
Communication |
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Audit
trail of transmission/reception |
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Project
life set by Project Leader |
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Paper
based transactions minimised |
ROI
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Prevention
of loss of information |
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Courier
services reduced |
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Not Paper Based |
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Document modification easier to manage |
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Office
Documentation
